Finance Assistant, London
Permanent, Part-Time - Office-Based - 3 days per week
EUSA Academic Internship Experts is seeking to appoint a proactive, organised and detail-oriented Finance Assistant to join our finance team.
This is a varied, hands-on role supporting the day-to-day financial operations of the organisation and ensuring accurate financial records, effective financial controls and smooth-running processes across accounts payable, accounts receivable, payroll, cash management and reporting.
Overview
EUSA Academic Internship Experts works with universities, departments, and individual professors to create and deliver customized, academically-directed internship programmes in London, Dublin, Madrid, Paris, and Prague.
EUSA has successfully placed over 30,000 students in academically directed internships over the past 40 years.
EUSA place several hundred students per year in academic internships in a range of industries including marketing, media, business, finance, health & science, psychology and the arts (e.g. theatres, museums).
In addition to internship placement, EUSA's services include housing, academic program development, and program management (including pastoral care, social programmes and student wellbeing & safety).
Reporting Relationships
Reporting directly to the Head of Finance, the Finance Assistant will take responsibility for a broad range of accounting activities, contribute to month-end and audit processes, and provide an efficient and professional service to staff, suppliers, partners and other stakeholders.
Key Responsibilities
Accounts Receivable & Credit Control
Raise sales invoices and maintain accurate customer records.
Reconcile accounts receivable reports and check invoice and contract accuracy.
Monitor outstanding debts and undertake credit control activities.
Respond to customer queries in timely manner.
Accounts Payable
Process, code and pay supplier invoices.
Maintain the purchase ledger and supplier records.
Manage supplier queries and vendor setup.
Ensure payments are accurate, authorised and processed on time.
General Accounting & Reconciliations
Maintain accurate accounting records, including sales ledger, purchase ledger and general ledger.
Perform regular multicurrency bank and balance sheet reconciliations.
Process journals, accruals and prepayments.
Ensure transactions are recorded accurately and in a timely manner.
Cash Management
Process receipts and payments.
Maintain and reconcile cash and banking records.
Prepare and update cash-flow forecasts.
Monitor daily cash positions and support wider financial analysis.
Expenses & Credit Cards
Manage company credit card accounts and staff expenses.
Code and reconcile expenses, ensuring accuracy and compliance with approval procedures.
Resolve queries relating to expenses and corporate cards.
Payroll & Pensions
Liaise with outsourced payroll and pension providers.
Check payroll information and calculations for accuracy.
Support the processing of pensions, payroll taxes and HMRC payments.
Respond to staff payroll and expense queries.
Month-End & Financial Reporting
Support month-end close and reconciliation activities.
Prepare journals, accruals, prepayments and supporting lead schedules.
Assist with the production of monthly management accounts.
Support analysis of actual results against budget and provide commentary where required.
Prepare ad hoc financial reports and analysis.
Audit, Compliance & Controls
Assist with annual audit preparation and maintain the audit file.
Liaise with auditors and provide supporting financial information.
Contribute to maintaining strong financial controls and to identifying opportunities for process improvement.
Wider Finance & Organisational Support
Act as a finance contact point for international offices and provide occasional support to overseas accounts.
Monitor and respond to finance queries and shared inboxes.
Provide occasional support with office-related financial administration, including IT, utilities and contractors.
Contribute to process improvements and effective team collaboration.
Undertake other finance assignments and projects as required.
About You - Qualifications & Experience
We are looking for someone who is reliable, well organised and comfortable working independently within a multicurrency finance function. You will have strong attention to detail, good numerical ability and the confidence to question processes and resolve issues when necessary.
You will ideally have:
At least 2 years’ experience in a broad finance or accounting role, preferably within a small accounts team.
Experience in bookkeeping, accounts payable, accounts receivable and credit control, bank reconciliations, accruals and prepayments.
Experience processing BACS payments and managing supplier and customer accounts.
Experience supporting payroll processes and liaising with external payroll providers.
Good knowledge of multicurrency accounting systems, ideally IRIS Exchequer, Xero or Sage.
Strong Excel skills and confidence working with spreadsheets and financial data.
Some professional accounting training or progress towards an AAT, ACCA or CIMA equivalent qualification.
A relevant degree in accounting, finance, business or a related discipline is desirable but not essential.
Excellent written and verbal communication skills.
Strong organisational and time-management skills.
A high degree of accuracy, numeracy and attention to detail.
Experience dealing with multicurrency transactions and foreign exchange transactions.
Compensation
With a team of dedicated and dynamic professionals and offices in Europe and North America, EUSA offers a friendly, progressive work environment, as well as competitive salary, benefits, and holidays.
Salary Range: £34,000–£36,000 FTE Per annum, Pro rata, depending on experience.
To Apply
To apply please submit your CV and cover letter here.
Please submit your CV and cover letter as a single file. Please title your documents 'Last Name First Name CV or Cover Letter'
By uploading your application, you agree to let EUSA retain your CV and all personal data contained therein for a period of 13 months from the posted application deadline. EUSA does not share or distribute applicant information with any third parties. EUSA does NOT accept CV’s or applications by email; any unsolicited documents submitted by email will be deleted.
Vacancy open until filled.